HOW TO FIND A MEETING FACILITATOR, MODERATOR OR MC

Knowing how to find a meeting facilitator is important for corporate event planners. A skilled moderator and MC can dramatically improve the effectiveness of your gatherings, ensuring productive discussions and meaningful outcomes. Understanding the process of how to find a meeting facilitator is helpful whether you’re planning a strategic planning session, a team-building workshop, or a complex problem-solving meeting. We provide a guide to help you locate and select an ideal pick.

1. Define Your Needs:
Before beginning your search, clearly outline your meeting objectives, the type of facilitation required, and any specific skills or expertise needed. It will help narrow your focus and guide your selection process.

2. Leverage Professional Networks:
As you think about how to find a meeting facilitator, reach out to colleagues, industry associations, and professional networks for recommendations. Personal referrals often lead to high-quality facilitators with proven track records.

3. Explore Online Platforms:
Utilize professional networking sites like LinkedIn or specialized platforms for meeting professionals. Many facilitators showcase their skills and experience on these platforms.

4. Contact Facilitation Associations:
Organizations like the International Association of Facilitators (IAF) or the International Institute for Facilitation (INIFAC) maintain directories of certified facilitators across various specialties.

5. Search Consultancy Firms:
Lots of management consulting firms offer facilitation services. While potentially more expensive, as you consider how to find a meeting facilitator, know that consultancy agency companies often provide highly experienced facilitators with diverse industry knowledge.

6. Check with Local Universities:
Business schools or executive education programs may have faculty members or affiliated professionals who offer facilitation services.

7. Use Online Search Engines:
A targeted online search can yield independent facilitators or specialized facilitation companies in your area.

8. Attend Industry Events:
Conferences and workshops related to your field may feature skilled facilitators. Observing them in action can help you assess their style and effectiveness.

Selection Process:
Once you’ve identified potential facilitators as part of mapping how to find a meeting facilitator, follow the below steps to make your final selection:

1. Review Credentials: Look for relevant certifications, training, and experience in your industry or meeting type.

2. Examine Past Work: Ask for case studies or testimonials from previous clients to gauge their effectiveness.

3. Conduct Interviews: Speak directly with top candidates to assess their communication style, approach to facilitation, and understanding of your needs.

4. Discuss Methodology: Ensure their facilitation techniques align with your organization’s culture and meeting objectives.

5. Check Availability and Fees: Confirm the facilitator’s availability for your meeting dates and discuss their fee structure.

6. Request a Proposal: Ask shortlisted candidates to provide a detailed proposal outlining their approach to your specific meeting.

7. Consider a Trial Run: If possible, arrange a small-scale session to evaluate the facilitator’s performance before committing to a larger event.

Qualities to Look For:
– Strong communication and interpersonal skills
– Ability to remain neutral and manage diverse personalities
– Flexibility to adapt to changing group dynamics
– Experience with various facilitation techniques
– Knowledge of your industry or subject matter (if relevant)

Keep in mind that the right facilitator should be able to guide your group towards its objectives while fostering engagement, creativity, and collaboration. Take the time to find someone who not only has the necessary skills but also fits well with your organization’s culture and goals.

Though using the above process when contemplating how to find a meeting facilitator and carefully evaluating potential MCs and moderators, you’ll be well-positioned to find a professional who can significantly enhance the productivity and outcomes of your meetings.