CORPORATE EVENT HOST TIPS FROM A CELEBRITY KEYNOTE SPEAKER, MODERATOR AND MC

Corporate event hosts often ask us as keynote speakers, professional MCs and moderators what they can be doing to better connect with and engage audiences. So we figured why not put together a handy guide? Let’s review some useful tips that corporate event hosts would do well to keep in mind.

1. Have a contingency plan – Make a detailed plan for potential issues like technical problems, lower than expected attendance, changes in the schedule needed, etc. Identify solutions ahead of time as a corporate event host so you can handle problems smoothly.

2. Train your staff – Ensure event staff, including volunteers, know their roles and responsibilities inside and out. Conduct training if needed so excellent service is provided.

3. Prioritize dietary needs – Don’t let guests go hungry by failing to accommodate various dietary needs. Offer options for vegetarian, vegan, gluten-free, kosher and common allergies.

4. Consider accessibility and inclusion – Evaluate venue and activities for accessibility issues that may exclude some guests. Provide ramps, elevators, amplified sound and captioning as needed.

5. Promote early and consistently – Start promoting your gathering and corporate event host, moderator, emcee and keynote speakers at least 6-8 weeks out. Use multiple platforms like email, social media and also word-of-mouth outreach for maximum awareness.

6. Have back-up equipment – Always have back-ups on hand for key equipment like microphones, projectors, charging cables and sound systems in case of technical failure or shortage.

7. Set the mood with music – Create customizable playlists that corporate event hosts recommend to set the tone you want for various parts of your event – upbeat when mingling, calm during meals.

8. Offer Multiple Agenda Options – Develop alternative tracks or agenda options to appeal to diverse guest needs and interests.

9. Be prepared to pivot – No matter how prepared you may be when taking on corporate event hosts duties, you may need to problem-solve or alter plans during the event itself. Adapt smoothly.

10. Make time for fun – While achieving business goals is key, don’t underestimate the value of fun. Creative games, contests, entertainment and humor can spark meaningful connections.