PUBLIC SPEAKER BOOKING AGENT: HIRE KEYNOTE, TRAINING WORKSHOP & BREAKOUT PRESENTERS

Collaborating with a public speaker booking agent requires clear communication, proper planning, and mutual understanding. We share ten tips to ensure a productive partnership.

1. Define Your Event Parameters Early

Before engaging with a talent agency, clearly outline your event details for the public speaker booking agent including date, venue, budget, audience size, and objectives. Such clarity helps agents identify suitable partners and streamlines the selection process. Include information about your organization’s culture and values to ensure appropriate presenter matches.

2. Communicate Your Budget Honestly

Be upfront with the public speaker booking agent about your budget constraints. Professional agencies can work within various price ranges and appreciate transparent discussions about financial parameters. Honesty helps avoid wasted time reviewing speakers outside your budget and allows agents to suggest creative solutions.

3. Plan Well in Advance

Start your search 6-12 months before your event, especially for high-profile thought leaders. The timeline allows for thorough public speaker booking agent consideration of options, contract negotiations, and proper event promotion. It also increases the likelihood of securing your preferred SME.

4. Provide Detailed Audience Information

Share comprehensive information about your audience, including demographics, professional backgrounds, and expectations. It helps agents recommend speakers who can connect effectively with your specific group and deliver relevant content.

5. Be Open to Suggestions

Trust your public speaker booking agent’s expertise and be receptive to their recommendations. They might suggest KOLs you haven’t considered who could be perfect for your event. Industry knowledge and experience can lead to unexpected but excellent matches.

6. Get Everything in Writing

Ensure all agreements, requirements, and expectations are documented. That includes speaking fees, travel arrangements, technical requirements, and any special requests. Clear documentation prevents misunderstandings and protects all parties involved.

7. Discuss Contingency Plans

Work with your public speaker booking agent to establish backup plans for various scenarios. Address potential issues like weather-related travel delays, technical difficulties, or speaker illness. Being aware of contingencies provides peace of mind and ensures event success.

8. Maintain Regular Communication

Keep channels of communication open throughout the planning process. Promptly respond to public speaker booking agent queries and provide requested information. Regular updates help avoid last-minute rushes and ensure smooth event execution.

9. Share Event Materials Early

Provide marketing materials, event schedules, and technical specifications well in advance. It allows speakers to prepare appropriately and agents to coordinate necessary arrangements. Early preparation leads to better outcomes.

10. Provide Post-Event Feedback

After the event, share honest feedback with top public speaker booking agents about the presenter’s performance and the overall experience. The information helps pros better serve future clients and maintains high industry standards. It also strengthens your relationship for future collaborations.

Following the above guidelines ensures a professional and productive relationship with your talent agency, leading to successful events that meet or exceed expectations.